Provide adaptable workspaces and customized office solutions for your evolving business.
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Provide adaptable workspaces and customized office solutions for your evolving business.
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Our Services

Serviced Office Jakarta Selatan

Our serviced offices in South Jakarta provide exceptional workspaces designed to maximize your productivity.

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Virtual Office Jakarta Selatan

Enjoy the flexibility of a professional business address without the commitment of a physical office with Effist’s virtual office solutions.

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Meeting Room Jakarta Selatan

Meeting Room Jakarta Selatan | Our office meeting rooms provide a professional setting for successful meetings with state-of-the-art equipment and comprehensive support services.

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Our Speciality

Prestigious Locations

Establish a strong corporate image with a prestigious business address in a prime, prestigious location.

Competitive Rates

Gain access to essential business services at competitive prices designed to fit your budget and maximize value.

Flexible Terms

Get the flexibility of renting for just an hour or for several years, to meet your evolving business needs.

Fully Furnished

Save time and money with our fully furnished office space, ready for immediate occupancy.

Excellent Services

Enjoy dedicated, professional, on-demand business support services for your company's growth and success.

24/7 customer support

We provide exceptional customer support and cutting-edge technology that keeps you connected.

Our Locations

EightyEight@Kasablanka

EightyEight@Kasablanka

EightyEight@Kasablanca Office Tower 18th Floor
Kota Kasablanka, Jl. Raya Casablanca Kav. 88,
Jakarta Selatan 12870 

Phone : 02129607500

Fax : 02129607501

Email : contact@effist.com

Gandaria 8 Office Tower

Gandaria 8 Office Tower

Gandaria 8 Office Tower 8th Floor Jl. Sultan Iskandar Muda no 10, Arteri Pondok Indah Kebayoran Lama, Jakarta Selatan 12240

Phone : 02129851600

Fax : 02129851601

Email : contact@effist.com

News and Article

How to Rent an Office Space: Complete Guide for Business
There are various options for businesses to decide where to operate their business. For example, some small businesses choose their home as their office base. Some businesses rent or buy office space to facilitate their business operations. Among these options, renting an office space is popular for many companies, especially startups and early-stage companies that have just started their operations. Questions often arise for those exploring how to rent an office space, such as how much to rent an office space or even where I can rent an office for a day. This guide will help simplify the process.

Benefits of Renting an Office Space

Renting an office space is more than just securing a place to work. It also offers various benefits that support business growth. We will delve deeper into some key benefits companies can gain by choosing to rent an office space:

Lower Upfront Costs

The first benefit of renting an office space is lower upfront costs. Many businesses avoid large down payments, property taxes, maintenance costs, and repair expenses, which can be very expensive. Companies can allocate their capital by renting an office for growth activities like hiring, marketing, or technology upgrades. This allows for more budget flexibility and less financial strain.

Flexibility to Adapt and Scale

Office space rentals allow businesses to scale their workspace according to their needs. They can expand when growth occurs or downsize during leaner periods. Lease terms in office space rentals can be short or adaptable, enabling businesses to move relatively easily. This agility benefits startups and rapidly changing companies that want to avoid long-term commitments.

Enhance Professional Image

Many small businesses need to enhance their professional image to gain new customers. Renting office spaces is one way to do this without draining their budget. Renting grants access to office spaces in strategic or prestigious locations that might be too costly to purchase. A professional office environment, including reception services and meeting rooms, supports a strong brand image for the company. 

Improve Operational Efficiency

Many office space rentals include services like building maintenance, cleaning, security, and IT support. These responsibilities fall on the office space providers, freeing business owners and employees to focus on their operations rather than property management. The ready-to-use nature of many rented offices also means businesses can start working immediately with minimal setup time.

Access to Amenities and Networking

Many rented office spaces have essential amenities, including high-speed internet, ergonomic workstations, meeting rooms, communal areas, etc. Additionally, business centers often foster networking opportunities through on-site events and shared spaces, which can open new opportunities.
Read More: Serviced Office is an Efficient Way to Develop Business

Considerations in Renting an Office Space

If you’re wondering how to rent an office space that truly fits your business needs, here are several factors you should consider to guide your choice.
  • Location: Choose a safe and accessible location convenient for employees and clients visiting your office. Locations like city center can be more expensive, but they are closer to transportation links. Consider the reputation and image of the neighborhood to align with your brand.
  • Terms of Agreement: Office space providers come with various lease terms that businesses can choose based on their needs. Consider whether you want long-term or short-term contracts. Some providers even offer to rent an office for a day. Review lease terms closely for duration, renewal options, repair responsibilities, and exit clauses.
  • Cost: Consider the total cost, including rent, utilities, maintenance fees, internet, and any hidden fees. Budget according to what you can afford monthly without causing a burden. Try to compare prices in the area to get fair rates for rental office spaces.
  • Office Layout: Choose an office layout that suits your work style (open plan or partitioned offices). Ensure the office can comfortably accommodate your team, including any possible future expansion. This is crucial to enhancing and maintaining your team's productivity.
  • Facilities: Many office space providers already include essential facilities in their rented offices. These include desk space, a pantry, a business lounge, meeting rooms, and technology infrastructure like fast internet connections to support business operations.

Read More: 9 Office Fasilities to Improve Your Employee Performance

How to Rent an Office Space?

Curious about how to rent an office space hassle-free? Here’s a simple guide to help you get started:

Define Your Requirements

Estimate the space you need by considering the number of employees in your organization. Decide on a budget that includes rent, utilities, furnishing, deposits, and possible additional costs. Consider locations with good accessibility for your team and clients, such as nearby public transport or additional facilities like restaurants or shopping malls.

Search for Suitable Office Spaces

Look for office spaces that fit your size, budget, and location needs. Depending on your business model and team size, explore options like serviced offices, coworking spaces, or virtual offices. Use online platforms or local agents to compare your rented office options.

Evaluate Your Options

Compare lease terms, facilities, included amenities, renewal options, and additional fees like maintenance and taxes. Check for flexibility in lease agreements and assess if the office space meets your growth plans and daily operational needs.

Negotiate Lease Terms

Discuss the rent, lease length, renewal terms, additional fees, and flexibility for expansion or downsizing with the office space providers. In many cases, longer leases may offer discounts, but you need to consider your business’s growth in the future.

Review and Sign Lease Agreement

Carefully read all lease provisions, including rent amounts, escalation clauses, shared space rules, maintenance, and termination conditions. Ensure all agreed-upon terms are documented to avoid future issues. The office space providers may require you to submit important documents or fill out forms. Pay the required deposits and prepare to set up your business.
Read More: Best Serviced Office In South Jakarta 2026

Simplify Your Business Setup with All-in-One Office Services by Effist Suite Office

When considering how to rent an office space, the ideal solution is finding one that reduces hassle, saves money, and supports your business from day one. Effist Suite Office provides ready-to-use serviced offices in South Jakarta’s prime business locations: Office 88 Kota Kasablanka and Gandaria 8 Office Tower. Our fully equipped offices include ergonomic workstations, high-speed internet, executive office equipment, meeting rooms of various sizes, a business lounge, and a pantry. We also offer dedicated support services, such as cleaning services, a professional receptionist, and a dedicated phone number handled by professional customer service. This all-in-one solution lets you focus on running and expanding your business while we care for the workspace. With Effist, renting an office space becomes simple, seamless, and growth-oriented.For more information regarding our serviced office, contact us through email contact@effist.comEditor: Trie Ayu Feminin & Irnadia Fardila
How to Maximize Work Productivity in a Shared Workspace

How to Maximize Work Productivity in a Shared Workspace

20 April 2026

Many businesses are turning to shared workspace as an affordable, flexible option, especially for those with limited budgets. The concept of a shared workspace is more than just a physical space where different individuals gather. It also represents a community built on mutual trust, shared values, and the synergy that comes from working alongside like-minded professionals. However, maintaining peak productivity in this mixed setting can be challenging, as individuals with diverse working styles and backgrounds operate within the same office. To tackle this challenge, this article will explore practical ways to boost your productivity in a shared workspace.

What is a Shared Workspace?

A shared workspace refers to a work environment where multiple individuals, either employees from the same or different companies, freelancers, or remote workers, work together in a single, shared office space. They also share facilities like high-speed internet, a pantry, and business lounges. There are many types of shared workspace to cater to different business needs, such as coworking space for a more open-plan option and shared office space for a more private, enclosed room for multiple companies within a shared building.


Read More: Shared Office Space: Meaning, Benefits, and Where to Find It


Factors Influencing Productivity in Shared Workspace

There are several factors affecting productivity in shared office spaces:

  • Physical Workspace Design: The layout and design of a shared workspace play a major role in productivity. Many shared workspaces use open-plan design for greater visibility and a more spacious look, making the space feel less restrictive. Elements such as proper lighting, ergonomic furniture, and ventilation directly impact comfort and focus during work. 
  • Noise Levels and Sound Management: Shared workspaces can be noisier, as multiple individuals from different backgrounds work together in the same office space. Different zoning for collaborative and individual areas helps balance interaction and silence. Soundproofing features, designated quiet areas, and private booths help individuals stay focused. Clear noise etiquette also contributes to a more productive environment.
  • Availability of Technology and Resources: Access to reliable tools such as high-speed internet, printers, collaborative tools like digital whiteboards, and on-demand meeting rooms ensures individuals can work efficiently without interruptions. As these resources are readily available and well-maintained, they reduce downtime and support seamless workflows.
  • Social and Community Factors: One of the biggest advantages of shared workspaces is the opportunity to network and collaborate. A supportive community can boost motivation, encourage knowledge sharing, and even lead to new business opportunities. However, it is necessary to balance social interaction to prevent distraction during work.
  • Flexibility: Shared workspaces allow individuals to choose where they can work. This flexibility can improve productivity by enabling individuals to select their work environment based on their preferences or the task at hand, from deep work to team collaboration. This results in higher work performance. 

Read More: Flexible Workspace: The Smart Solution for Growing Business


Common Productivity Challenges in Shared Workspace

While shared workspaces are designed to support collaboration, some people might find it difficult to maintain productivity. These common challenges can be found in a shared work environment:

  • Distracting Noise: A shared workspace typically has open layouts where conversations, phone calls, and ambient sounds like typing or printers create constant background noise. These noises can be distracting, especially for individuals who need deep focus during work.
  • Overcrowded Workspaces: Many shared workspaces operate on a first-come, first-served basis with no fixed desking.  When too many people occupy the same work area, this can lead to a cramped and uncomfortable environment. Overcrowding also may result in limited seating options and reduced personal space, which can negatively impact productivity
  • Limited Privacy: In shared environments, confidential calls or discussions can get overheard in communal areas, risking data exposure. For many individuals, a lack of personal barriers can increase discomfort when working in a shared workspace. This limited privacy can discourage open communication, hinder sensitive discussions, and make it harder for individuals to perform tasks that need minimal interruptions.
  • Limited Resources: Shared office spaces provide communal facilities, including meeting rooms, office supplies, and amenities. When demand exceeds availability, these resources can become scarce. For example, booking a meeting room might require advance scheduling, which limits flexibility. Internet speed may fluctuate during peak hours, affecting tasks that rely on stable connectivity.
  • Clashing Work Styles: Individuals have different work styles. Some people prefer a quiet and structured environment, while others thrive in a collaborative setting. These differences can lead to friction. For example, someone who frequently takes calls or engages in discussions may unintentionally disrupt others who need silence.

Read More: Best Serviced Office Recommendation in South Jakarta in 2026


How to Increase Productivity and Efficiency in Shared Workspace

The work environment plays a crucial role in maintaining high productivity and efficiency. As a shared work environment brings together diverse individuals with different work styles, maintaining focus requires more effort. Here's what you can do to optimize focus and productivity in a shared workspace:

Find The Right Spot to Work

Shared workspaces typically provide a wide range of work areas, from quiet zones to collaborative areas. Be intentional about where you sit depending on your task or work needs. For example, you can choose a secluded corner for tasks that need high concentration or a communal table when you need to brainstorm or discuss with others. Your physical work environment is essential in shaping focus and improving work output.

Create a Structured Work Routine

A structured and consistent daily work routine helps train your mind to enter a productive state more easily. Your daily routine can include a regular start time, a to-do list, and breaks scheduled as specific intervals. Over time, this routine reduces decision fatigue when working in a shared environment, allowing you to maintain peak productivity throughout the day.

Set Your Boundaries

When working in a shared environment, setting boundaries is important to minimize disruptions and maintain productivity. While a shared environment encourages openness and collaboration, constant interruptions can quickly disrupt your workflow. Even productive discussions can break your focus if they arrive at the wrong time. To do this, inform your colleague about your availability for discussion and when you need focus time. Simple cues, like wearing headphones or positioning yourself in a quieter area, can communicate your need for focus without being impolite.

Maintain a Clean and Organized Workspace

A cluttered and disorganized desk can be distracting. Even without a fixed desk, keeping your work desk clean helps improve your productivity. Start by organizing your items, decluttering, and keeping only essentials on your desk. Arrange them so they're easy to access, so you can spend less time searching for what you need and more time focusing on your work. 

Leverage Productivity Tools

Try utilizing digital tools to maintain productivity in a shared workspace. For example, use task management apps to track your progress, calendar tools to schedule your meetings, and collaboration platforms to coordinate with team members. These tools help centralize your work and keep everything organized in one place.

Choose The Right Workspace Provider

Beyond personal habits, the quality of shared workspace can also affect productivity. Pick a workspace provider that not only offers a comfortable workstation but also complete facilities such as high-speed internet, on-demand meeting rooms, business lounges, a pantry, and additional support services like a receptionist and cleaning. Choosing the right workspace provider helps set a strong foundation for you and your team to work more effectively.

Get a Workspace that Supports Your Productivity with Effist Suite Office

Maximizing work productivity starts by selecting the right office space that supports focus, collaboration, and efficiency for your team. Effist Suite Office offers fully equipped serviced offices that enable your team to perform at their best from day one, without the hassle of decorating and managing office facilities. Our serviced office solutions are available on both monthly and annual rental terms, including individual workstations (1 desk) in a shared office setup for those seeking a more affordable yet professional option.

We equip our office spaces with comprehensive facilities, including ergonomic workstations, high-speed internet, executive office equipment, access to meeting rooms and business lounges, a pantry, and additional support services such as receptionists and cleaning. Effist Suite Office is located in the prime business hubs of South Jakarta: EightyEight@Kasablanka and Gandaria 8 Office Tower. With Effist, you can stay focused on your core business activities while we manage your operational needs.

For more information about our serviced office and shared office, contact us at contact@effist.com.

 


Written by
Muftia Parasati, S.S., Content Writer at Phincon, specializing in research-based and SEO-optimized content on business growth, workplace trends, and digital productivity topics. | Muftia LinkedIn Profile

Reviewed by
Erin Supriyanti, Center Manager at Effist, with over 10 years of experience in workspace operations, team management, and business support services. | Erin LinkedIn Profile

Editor: Trie Ayu Feminin & Irnadia Fardila

Shared Office Space: Meaning, Benefits, and Where to Find It

Shared Office Space: Meaning, Benefits, and Where to Find It

14 April 2026

Today's businesses are starting to shift their working space option from the rigid traditional office space cubicle to the flexible shared office space. Companies of all sizes are seeking work environments that support productivity without too much financial burden and long-term commitments. Shared office space offers a complete workstation with modern facilities and professional support to cater to different business needs at a reasonable price.

Let's dive deeper into the meaning of shared office space, its benefits, and recommendations you should consider.

What are Shared Work Spaces?

A shared office space refers to a workspace where multiple companies work in the same location and share common facilities. The facilities in these office spaces include high-speed internet, a pantry, ergonomic workstation, meeting rooms, utilities, etc. Shared office spaces are often more flexible and cost-effective than signing a long-term traditional office lease, making them an attractive option for growing businesses seeking affordable workspace solutions.

Shared office spaces are slightly different from coworking spaces. Despite shared office spaces using the same office location, they provide dedicated workspace areas for each tenant, offering greater privacy and exclusivity. On the other hand, a coworking space is designed as open-space offices accommodating various companies and individuals. This results in a more collaborative environment but with less privacy compared to shared office spaces.

Types of Shared Work Spaces

There are several types of shared office spaces to cater to different business needs:

  • Hot Desking: Hot desking allows tenants to work from any available desk on a first-come, first-served basis. There is no assigned seating, making it a cost-effective option for individuals who don't need a permanent workspace every day.
  • Coworking Spaces: Coworking spaces are open, collaborative environments where individuals from different companies share a common workspace. Individuals can choose flexible seating or dedicated desks. These spaces are ideal for freelancers or digital nomads who value networking and a dynamic atmosphere.
  • Private Office: Private offices are enclosed office units located inside a shared workspace facility. While tenants get privacy for their team, they can still access shared amenities like lounges, a pantry, and meeting rooms.
  • Virtual Office: A virtual office is an ideal choice for businesses that are operating remotely but still need a professional presence. It provides a business address in a strategic location, with additional services including mail handling and access to meeting rooms if needed.

Read More: Serviced Office as a Efficient Option to Grow Your Business


Benefits of Using Shared Office Space

Being an alternative office space for all kinds of businesses, shared office spaces offer plenty of advantages that support productivity, cost efficiency, and business growth. These advantages are:

Cost Efficiency

One of the main benefits of using shared office space is cost efficiency. Shared office space allows your team to obtain a proper workspace with complete facilities at a fraction of the cost. Shared office space providers bundle rent, utilities, cleaning, and maintenance into a single, manageable fee. Shifting to a shared office environment is often more affordable than buying or renting the whole office floor. This makes shared office spaces ideal for growing businesses looking to manage expenses effectively.

Networking Opportunities

Working in a shared environment allows you to interact with other tenants and professionals from various industries. This becomes a valuable opportunity to start networking, collaboration, partnerships, and knowledge sharing. Being surrounded by diverse talent can also inspire new ideas and open doors to potential clients or business partners.

Flexibility and Scalability

Many shared office spaces come with flexible rental terms and office space arrangements. This allows for flexible scaling up and down as needed. Whether you need additional desks for a growing team or a smaller space for a smaller team, shared office spaces support rapid adaptation without the constraints of traditional office leases and layouts.

Increased Productivity

Separated from home distractions, shared office spaces provide a professional and structured environment that many people find more productive than working from a cafe or bedroom. Many shared office spaces often include private rooms and social areas to balance focus with collaboration and cater to different work needs.

Who Benefits from Using Shared Office Space?

Shared office spaces serve as an alternative to traditional offices and other workspace options. They cater to a wide range of professionals and businesses with different needs, such as:

  • Startups: Many startups operate with limited budgets as they often prioritize operational costs and product innovation. Shared office spaces help startups eliminate the high upfront costs of traditional office spaces while providing access to essential facilities like professional meeting rooms, internet, and administrative support. These shared spaces also allow opportunities for networking and partnerships, which are beneficial for startups' growth.
  • Remote Workers and Freelancers: Despite the convenience of choosing their own workspace, remote workers and freelancers also have their own struggles. Problems like frequent daily distractions from different work locations may reduce productivity. Essential business facilities, like access to a proper meeting room, are often unavailable, making it harder to maintain a professional workflow.
  • Small Businesses: Small businesses can use shared office spaces as an affordable and scalable solution. Instead of committing to fixed long-term leases, shared office spaces allow them to adjust flexibly as the team grows. These offices also enhance professionalism through business addresses and meeting rooms to create a more credible image in front of clients.

Read More: Serviced Office VS Conventional Office, Which One is Better?


Find the Best Shared Office Space in South Jakarta at Effist

After exploring what shared office spaces can offer, it's time to find the right shared workspace that truly fits your needs. Choosing the right shared office provider is essential to enhance both productivity and professionalism of your team. If you're looking for the best shared office space in South Jakarta's strategic locations, we have the right recommendations just for you.

Effist Suite Office is the top workspace provider in South Jakarta, offering various office space solutions with premium facilities, flexible plans, and located in prestigious business addresses to elevate your company's image. With well-designed environments and complete business support, Effist ensures you can focus on growing your business without operational hassles. Their solutions are available on both monthly and annual rental terms, including individual workstations (1 desk) within a shared office setup for a more affordable yet professional option.

Here are two top recommendations you can consider:

Effist Suite Office EightyEight@Kasablanka

Located in one of South Jakarta's most vibrant business districts, Effist Suite Office at EightyEight@Kasablanka offers excellent accessibility to nearby business districts (Kuningan, Tebet, Sudirman) and a dynamic professional environment. Surrounded by commercial centers, dining options, and various transport routes, this location is ideal for businesses seeking convenience and strong connectivity. Effist provides fully-equipped serviced office and shared office with ergonomic workstations, high-speed internet access, and 24/7 full access to ensure maximum productivity and flexibility.

You will also benefit from Effist's premium facilities, such as business lounges, fully-equipped meeting rooms, and a pantry. Effist's dedicated support services, including cleaning services, a professional receptionist, and a dedicated phone number handled by experienced customer service teams, ensure your businesses maintain a professional image at all times.

Effist Suite Office Gandaria 8 Office Tower

Located within an integrated lifestyle complex, Effist Suite Office in Gandaria 8 Office Tower offers a comfortable work environment in a prestigious area with excellent office facilities. This location is perfect for businesses that value both professionalism and convenience, with direct access to retail, dining, and entertainment options. Effist delivers ergonomic workstations, reliable high-speed internet, and 24/7 full access to support work productivity all the time.

In addition, you'll also enjoy access to business lounges, modern meeting rooms in various sizes, and pantry facilities designed for comfort and collaboration. Effist also ensures seamless business operations through dedicated support services, including cleaning services, a professional receptionist, and a dedicated business phone number managed by professional customer service.

Whether you're a freelancer, running a startup, or growing a company, Effist Suite Office offers the ideal office space for you. Find your perfect workspace today and take your productivity to the next level with Effist.

For more information regarding our serviced office solutions, contact us at contact@effist.com


Read More: Effist Serviced Office Jakarta Selatan Detail


Editor:

Trie Ayu Feminin & Irnadia Fardila

Ruang Kantor Fleksibel: Solusi Hemat dan Skalabel untuk Bisnis Anda

Ruang Kantor Fleksibel: Solusi Hemat dan Skalabel untuk Bisnis Anda

13 April 2026

Konsep ruang kantor fleksibel telah menjadi tren unggulan yang banyak diadopsi perusahaan modern. Model ruang kerja fleksibel dan adaptif membebaskan karyawan dari cara kerja kaku yang sering ditemukan di ruang kerja tradisional. Karyawan dapat lebih bebas berkolaborasi maupun fokus di area ruang kantor yang diinginkan. Dengan menerapkan ruang kantor fleksibel, perusahaan dapat menikmati kemudahan, skalabilitas, serta fasilitas lengkap tanpa harus terbebani oleh biaya operasional yang tinggi.

Kenali lebih lanjut tentang ruang kantor fleksibel, keunggulannya, dan apa yang bisa Anda lakukan untuk menerapkan ruang kantor fleksibel.

Apa Itu Ruang Kantor Fleksibel?

Ruang kantor fleksibel atau flexible workspace adalah model ruang kerja modern yang membebaskan karyawan untuk memilih area kerja mereka sesuai keinginan. Model ruang kerja ini memiliki ciri khas seperti layout open space, shared desk, hot desking, maupun private zone bagi karyawan yang membutuhkan fokus lebih saat bekerja.

Konsep kantor fleksibel semakin populer di kalangan perusahaan modern untuk memenuhi kebutuhan kerja karyawan yang beragam sambil tetap mempertahankan produktivitas kerja. Perusahaan yang menggunakan jenis ruang kantor ini umumnya memanfaatkan layanan pihak ketiga seperti penyedia layanan kantor dengan kontrak sewa yang fleksibel serta fasilitas kantor yang memadai.

Apa Saja Jenis-Jenis Ruang Kantor Fleksibel?

Terdapat beberapa jenis ruang kantor fleksibel yang populer digunakan saat ini:

  • Serviced Office: Jenis serviced office adalah layanan ruang kantor siap pakai yang sudah dilengkapi dengan fasilitas kantor yang memadai. Fasilitas ini dapat mencakup layanan internet, kebersihan, administrasi, hingga resepsionis yang ditangani sepenuhnya oleh penyedia layanan serviced office. Layanan ini cocok untuk perusahaan yang memerlukan ruang kerja pribadi tanpa harus memasang infrastruktur sendiri dengan sewa yang fleksibel.
  • Coworking Space: Jenis coworking space adalah sebuah ruang kerja bersama di mana individu dari berbagai perusahaan atau latar belakang pekerjaan berbeda bekerja di satu ruangan yang sama. Fasilitas coworking space seperti internet, meja dan kursi kantor, hingga fasilitas meeting room umumnya sudah disediakan untuk kebutuhan bersama. Jenis ini populer digunakan oleh freelancer dan perusahaan kecil yang mencari lingkungan kerja fleksibel dan nyaman.
  • Shared Office: Jenis shared office merujuk pada ruang kantor yang sudah dibagi menjadi beberapa ruang privat dalam satu lokasi yang sama. Perusahaan dapat menyewa ruangan tertentu untuk kebutuhan kerja mereka, sehingga memiliki tingkat privasi yang lebih tinggi. Shared office cocok untuk perusahaan yang memerlukan ruang kerja tetap dengan suasana profesional yang lebih ramah biaya dibandingkan dengan menyewa ruang kantor dalam skala besar.
  • Virtual Office: Jenis virtual office menjadi opsi terbaik bagi perusahaan yang bekerja secara remote dan tidak memerlukan ruang kantor fisik. Virtual office menawarkan alamat bisnis di area strategis yang bisa digunakan untuk identitas bisnis yang kredibel. Karyawan dapat bekerja dari mana saja sambil tetap mempertahankan citra profesional dan mengakses fasilitas perkantoran jika dibutuhkan. Contohnya adalah fasilitas meeting room untuk diskusi dengan klien.

Baca Juga: Kantor Sewa Adalah Solusi Cerdas Bagi Pebisnis Modern


Perbandingan Ruang Kantor Fleksibel vs Konvensional

Opsi seperti ruang kantor fleksibel dan ruang kantor konvensional menjadi pertimbangan penting saat memilih ruang kerja yang tepat. Banyak perusahaan mulai beralih ke ruang kerja fleksibel atau flexible working space karena berbagai kemudahan yang ditawarkan. Sebagai contoh, durasi sewa flexible working space bisa disesuaikan dengan kebutuhan bisnis tanpa memerlukan komitmen yang terlalu mengikat. 

Kapasitas dan tata ruang kantor fleksibel juga bisa disesuaikan dengan jumlah karyawan, lengkap dengan fasilitas perkantoran siap pakai. Model ruang kantor fleksibel cocok untuk startup atau bisnis yang sedang berkembang karena memerlukan penyesuaian cepat seiring berkembangnya bisnis. Lingkungan kantor yang lebih fleksibel dan dinamis juga mendukung kolaborasi antarkaryawan.

Di sisi lain, ruang kantor konvensional cenderung lebih kaku dengan sistem sewa berjangka panjang. Tidak jarang perusahaan hanya menyewa ruangan saja tanpa fasilitas. Perusahaan perlu menyiapkan dan memasang sendiri fasilitas perkantoran yang dibutuhkan. Meski demikian, ruang kantor konvensional menawarkan kontrol penuh, privasi lebih, dan stabilitas yang lebih tinggi. Jenis ruang kantor ini lebih cocok untuk perusahaan yang sudah mapan dengan kebutuhan operasional yang lebih besar dan konsisten dalam jangka waktu panjang.

AspekRuang Kantor FleksibelKantor Konvensional
FleksibilitasTinggi (bisa sewa jangka pendek & scalable)Rendah (kontrak jangka panjang)
BiayaLebih hemat (all-in, tanpa setup awal)Lebih tinggi (setup & operasional sendiri)
FasilitasLengkap & siap pakaiPerlu disiapkan sendiri
SkalabilitasMudah menyesuaikan jumlah timSulit diubah
KolaborasiLebih dinamis & interaktifCenderung kaku
OperasionalDikelola penyediaDikelola internal perusahaan

Baca Juga: Serviced Office VS Conventional Office, Mana yang Lebih Baik?


Keuntungan Menyewa Kantor Fleksibel untuk Startup dan Bisnis Lainnya

Beberapa keuntungan yang bisa dirasakan dari menyewa ruang kerja fleksibel adalah:

Menghemat Pengeluaran

Salah satu keuntungan utama dari ruang kerja fleksibel adalah biaya sewa yang lebih terjangkau, sehingga menghemat pengeluaran. Opsi ruang kerja ini tentunya lebih ramah biaya dibandingkan dengan membeli kantor atau menyewa ruang kantor dengan kontrak jangka panjang. Layanan ruang kerja fleksibel sudah dilengkapi dengan fasilitas perkantoran yang memadai, sehingga perusahaan Anda dapat langsung pindah dan mulai bekerja. Biaya sewa biasanya sudah lengkap dengan layanan tambahan seperti cleaning service dan resepsionis, sehingga perhitungan pengeluaran menjadi lebih pasti. 

Mendukung Skalabilitas

Bagi startup dan bisnis yang sedang berkembang, jumlah karyawan akan terus bertambah seiring berjalannya waktu. Ruang kerja fleksibel memudahkan pengaturan meja kerja dan kapasitas ruangan sesuai pertumbuhan atau pengurangan tim tanpa harus melakukan perubahan tata ruang besar-besaran. Ruang kerja yang adaptif memastikan proses kerja tidak terhambat meskipun terjadi penambahan atau pengurangan kapasitas ruangan.

Meningkatkan Produktivitas Kerja

Kantor fleksibel identik dengan ragam ruang kerja yang bisa dipilih sesuai kebutuhan karyawan. Misal, ruangan open space memudahkan karyawan untuk saling berdiskusi dan brainstorming ide-ide baru langsung di tempat. Beberapa ruang kantor fleksibel juga dilengkapi dengan quiet zone bagi karyawan yang memerlukan area sunyi untuk fokus pada pekerjaannya. Hasilnya adalah produktivitas yang lebih tinggi karena kemudahan untuk bekerja di tempat yang disukai.

Siapa yang Cocok Menggunakan Ruang Kantor Fleksibel?

Ruang kantor fleksibel cocok digunakan oleh berbagai jenis bisnis, antara lain:

  • Startup dan bisnis berkembang yang membutuhkan fleksibilitas tinggi
  • Perusahaan remote atau hybrid yang tidak memerlukan kantor tetap
  • Perusahaan ekspansi yang ingin membuka cabang tanpa investasi besar
  • Freelancer dan tim kecil yang membutuhkan ruang kerja profesional

Dengan fleksibilitas yang ditawarkan, model ini dapat disesuaikan dengan berbagai kebutuhan operasional bisnis modern.


Baca Juga: Rekomendasi Serviced Office Jakarta Selatan Terbaik 2026


Bagaimana Cara Menerapkan Ruang Kantor Fleksibel?

Ikuti langkah-langkah berikut ini dalam menerapkan ruang kantor fleksibel dengan efektif:

Tentukan Kebutuhan Ruang Kerja

Langkah pertama adalah menentukan kebutuhan ruang kerja untuk tim Anda. Langkah ini akan membantu Anda dalam memilih jenis ruang kantor fleksibel yang tepat. Sebagai contoh, jika Anda membutuhkan ruang kerja siap pakai  dengan durasi sewa yang fleksibel dan suasana yang lebih privat, opsi serviced office dapat menjadi pilihan terbaik. Sementara virtual office bisa menjadi pilihan tepat jika bisnis Anda dapat beroperasi secara remote dan memerlukan identitas bisnis kredibel di lokasi strategis.

Terapkan Kebijakan Kerja yang Jelas

Selanjutnya adalah menerapkan kebijakan kerja yang jelas terkait penerapan ruang kantor fleksibel. Kebijakan ini bisa mencakup area mana saja yang bisa digunakan untuk bekerja, aturan untuk menjaga kebersihan area bersama, hingga aturan untuk menjaga level kebisingan selama bekerja. Informasikan kebijakan ini melalui training atau dalam bentuk dokumen tertulis untuk memastikan setiap karyawan memahami peraturan yang harus diikuti di ruang kerja fleksibel tersebut.

Terapkan Sistem Hot Desking

Sistem hot desking adalah sistem di mana karyawan tidak memiliki meja kerja yang tetap. Setiap karyawan dapat menggunakan meja kerja yang tersedia secara bergantian. Dengan sistem ini, karyawan dapat lebih fleksibel dalam memilih meja kerja yang diinginkan. Selain meningkatkan efisiensi penggunaan ruang, hot desking juga mendukung interaksi antarkaryawan karena karyawan tidak selalu duduk di tempat yang sama setiap harinya.

Integrasikan Teknologi Pendukung

Pada ruang kantor fleksibel, Anda perlu memastikan bahwa teknologi pendukung mudah diakses. Misalnya, setiap meja harus dilengkapi dengan stopkontak serta berada dekat dengan sumber koneksi internet berkecepatan tinggi dan stabil. Hal ini diperlukan agar operasional kerja di ruang kantor fleksibel tidak terhambat oleh jangkauan teknologi yang terbatas. 

Butuh Kantor Fleksibel dan Siap Pakai? Temukan Hanya di Effist!

Penerapan ruang kantor fleksibel dimulai dari ruang kerja yang bisa memfasilitasi berbagai kebutuhan bisnis secara dinamis. Bagi Anda yang mencari layanan ruang kerja fleksibel di lokasi strategis, Effist Suite Office punya jawabannya. Effist Suite Office dengan layanan serviced office menghadirkan layanan ruang kantor siap pakai lengkap dengan fasilitas perkantoran yang Anda butuhkan. 

Fasilitas ruang kerja Effist Suite Office mencakup meja dan kursi ergonomis, internet berkecepatan tinggi, akses ke ruang meeting dengan berbagai ukuran, business lounge, pantry, serta layanan sekretaris, resepsionis, dan kebersihan. Anda dapat langsung beroperasi tanpa harus repot menyiapkan perlengkapan kantor.

Effist Suite Office berlokasi strategis di kawasan pusat bisnis Jakarta Selatan, yaitu EightyEight@Kasablanka dan Gandaria 8 Office Tower. Dengan akses strategis yang didukung oleh fasilitas penunjang di sekitar lokasi, Effist Suite Office memberikan kemudahan bagi perusahaan Anda yang ingin scale up dengan efisien dan praktis.

Untuk informasi lebih lanjut seputar layanan serviced office, hubungi kami melalui email contact@effist.com


Written by
Muftia Parasati, S.S., Content Writer at Phincon, specializing in research-based and SEO-optimized content on business growth, workplace trends, and digital productivity topics. | Muftia LinkedIn Profile

Reviewed by
Erin Supriyanti, Center Manager at Effist, with over 10 years of experience in workspace operations, team management, and business support services. | Erin LinkedIn Profile

Editor: Trie Ayu Feminin & Irnadia Fardila